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how to work smarter, not harder



Phrases by Paula Coogan
April 23rd, 2018

We hear the phrase “work smarter, not harder” on a regular basis, however what does it truly imply? Typically it conjures up ideas and tips to handle our time higher however I’ve some surprising information for you- we can’t handle time!

We attempt so onerous to handle our time when actually it’s an unimaginable activity. All of us have 24 hours within the day and nobody can change this. As an alternative, we will study to handle our duties and handle different individuals, and the important thing to that is to begin by studying to handle ourselves and most significantly, our power.

Managing Ourselves

When it comes to studying how to handle ourselves, crucial factor that we will do is study how to handle our personal power. This can be a actually fascinating studying piece as no two individuals are the identical when it comes to what works for them with regards to power administration.

We now have 4 ranges of power. On the very backside of our power pyramid, we now have religious power.

Religious Power – That is the power of which means and objective and the whole lot else is resting upon it. That is our basis.

That is all about why are you right here? What’s driving you? What do you’re keen on to do? What do you do greatest? What do you take pleasure in doing? That is time allotted to household, pals, purposeful work, serving to others, studying and progress. Time spent investing on this power degree replenishes it.

If we don’t make investments on this power degree, we sap it and it has a knock-on impact on our different power ranges. So ask your self these questions:

-How typically do I spend money on replenishing this power degree?

-What renewing rituals might you develop to provide help to replenish your religious power? What works for you?

Examples: Studying, writing, travelling, exploring, studying, discovering out about different individuals, cooking, baking, listening to music, spending high quality time with individuals you care about, being listened to, gratitude record, watching significant movies, appreciating the worth you deliver to different individuals, yoga, being in nature, de-cluttering, cleansing, rewards and celebrations.

When our religious power is full and/or replenished, it has a constructive knock-on impact up to our emotional power. We really feel extra constructive, assured and stronger.

Emotional Power – That is all about how you are feeling on a day to day foundation. Ask your self:

-How do you are feeling more often than not, constructive or damaging?

-What triggers your constructive emotional states?

-What triggers your damaging emotional states?

-What renewing rituals might you develop to aid you replenish your religious power? What works for you?

Examples: Sleep, music, motion, dancing, crying, inspirational talks, ted talks, having a bathe, spending time with individuals who will carry your spirits, hugs, intercourse, chocolate, therapeutic massage, train, walks, yoga, boundaries, meals, animals, cooking, sunshine and daylight, managing ideas, aromatherapy (odor normally), comedy, private improvement.

When our emotional power is full and/or replenished, it has a constructive knock-on impact on our bodily power. Once more, we really feel extra constructive, assured and stronger in our potential to get issues executed and make issues occur.

Bodily Power – That is all about making certain that you simply refuel the power inside your physique. That is doing a actuality verify to see whether or not or not you’re supporting your self when it comes to taking care of your bodily power. Be trustworthy outlining your patterns. Ask your self:

-How do you are feeling more often than not, energetic or drained?

-What are your patterns i.e. your methods of working when it comes to your consuming patterns, train patterns, sleep patterns and so forth.?

-What renewing rituals might you develop to show you how to replenish your bodily power? What works for you?

Examples: Correct vitamin, no skipping meals, making certain you get all nutritional vitamins together with Vitamin D (15 minutes of daylight per day), train, 20 minute nap, respiration, good high quality sleep, good sleeping patterns, early bedtime, rest within the night, stretching, yoga, bathe, tub, therapeutic massage, loads of water, clear bodily environment- free from muddle, calming colors, crops and so forth.

When our bodily power is full and/or replenished, it has a constructive knock-on impact up to our psychological power. We’re in a position to focus extra, focus, assume clearly, make higher selections, take advantage of the time out there and minimise distractions!


Managing Our Duties

Psychological Power – That is all about our means to focus, assume clearly, make selections and minimise distractions. Principally, it’s about managing our mind. We frequently overlook although that our mind wants meals, nutritional vitamins, water, sleep and downtime!

-What renewing rituals might you develop to aid you replenish your psychological power? What works for you? For instance, setting time frames, managing different individuals, managing duties, scheduling your priorities, making lists and celebrating activity completion, Sudoku, asking for assist, rewards, calendar, diary, Publish Its, making certain religious, emotional and bodily energies are nurtured!

-Make an inventory of all of the issues that you simply want to do within the subsequent 7 days (skilled and private).

Now the query is, what are your priorities?

“Don’t prioritise your schedule, schedule your priorities.” – Stephen Covey

Stephen Covey is a thought chief in effectiveness and productiveness. He observed that lots of people had lists of ‘stuff’ that they ‘needed’ to do in a given day and what nearly all of individuals would have a tendency to do is to attempt to prioritise and match all these things into their day. The top end result was that your to-do record was by no means accomplished and that usually talking, individuals would then have destructive ideas about themselves, beat themselves up and provides themselves a tough time as a result of they didn’t get every thing completed. Stephen Covey thought this was insanity and he developed the next matrix.

Quadrant 1: Essential and pressing. These are probably the most urgent duties that we’d like to get finished this week. These are the crises that erupt. Probably the most pressing conferences or deadlines fall into this class. Once we’re fire-fighting and reacting, it’s all relating to stuff on this quadrant.

Quadrant 2: Pressing however not necessary. These duties are the most important cause we’re not extra profitable within the long-term. They clog up our time at this time however once we look again at this stuff on the finish of the week, typically we will admit they have been a waste of time. These are interruptions that occur, akin to telephone calls, emails, individuals dropping in. These are poorly thought-out conferences that take up our time however which we now have to attend as a result of we already accepted the invite. These are different actions which we inform ourselves within the second that we should do however — if we stopped ourselves to actually take into consideration — we’d realise they aren’t that necessary.

Quadrant three: Essential however not pressing. These are the issues that matter within the long-term however will yield no tangible advantages this week and even this yr. They’re issues we all know we’d like to get to however in all probability will push off. It’s going to the health club, getting wholesome meals somewhat than a takeaway tonight. It’s having a lunch with an essential contact or shopper. It’s relationship-building with the individuals which might be necessary. It’s long-term planning and organisation.

Quadrant four: Not essential and not pressing. This stuff we do as a result of we really feel like we’re drained and wish a break. It’s watching TV till we’re numb on the finish of the day. It’s checking and rechecking Fb and emails in the course of the day simply in case we’d miss one thing. We prioritise this stuff within the second and clearly derive some pleasure from them, however they’re actually not pressing or necessary. But, we’d be amazed how a lot time we waste in a given week on these duties.

In case you’re like most individuals, what you’ll shortly realise is that you simply’ve solely been spending time on pressing duties every week. It’s a continuing hearth drill. You’re merely making an attempt to get one factor off your plate, so you possibly can breathe for half a second and get to the subsequent emergency to get off your plate.

If I used to be to cease and ask you whether or not the best way you’re spending your time on these pressing duties helps you to get to your long-term objectives, you’d in all probability say, “No, but I just need to get this stuff done and out of the way so that I have the time to do the things I want to do.” Solely, guess what? You’re like a hamster on the wheel. You’ll by no means clear up time in your schedule if you maintain specializing in firefighting! You’re working so exhausting, nevertheless it’s undoubtedly not the neatest strategy.

So, a problem for you!

1. Every week, guarantee that you’ve replenishing actions in your diary for all your power ranges and maintain it as a precedence! With out this piece in place, you’ll all the time be feeling such as you’re behind!

2. Firstly of each week, seize a clean sheet of paper and draw out the matrix with its 4 quadrants. On a separate sheet of paper, write out every thing that you really want to do this week. For those who merely spend 20 minutes at the start of every week occupied with these 4 quadrants and what you need to accomplish within the coming week, you may be 10x extra productive than you often are.

Keep in mind, the secret’s “not to prioritise your schedule, but to schedule your priorities”. And that features you!



Paula Coogan is the founding father of The Quarter Life Coach – a vibrant profession and life teaching firm aimed toward empowering ladies of their 20s and 30s to apply braveness, work out their true wishes each personally and professionally after which, to make it occur.

Her work is delivered by way of a number of stay group packages and Masterminds together with Profession Breakthrough Mastermind and The Knowledge Circle. She additionally works one-on-one with shoppers who’re prepared for giant transitions of their relationships, careers and companies.


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